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UCLA Home / Campus Services / Human Resources / HR Administration / Personnel Transactions

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Separation Reason Codes & Definitions

Separation Reason Codes  Translation  Use 
AA To accept other job Resignation
AB To look for another job Resignation
AC Self employment Resignation
AD Dissatisfied with job Resignation

Pregnancy, did not desire leave

AF Family and/or child care Resignation
AG Health Resignation
AH To attend school Resignation
AI Military service Resignation
AJ Failed to return from leave

Resignation - Employee did not return to work on anticipated date of return to pay status

AK Other Should be used only when none of the other reasons apply. Consult with HR
AM Resignation - moved out of area Resignation
AN Resignation - no reason given  
BA Grant/contract expired Limited staff and career staff who have not attained regular status
BB Appointment/contract appt expired Involuntary termination - employees in limited and contract appointments with end dates
BC Visa/work authorization expired

When a leave of absence has not been granted and/or when a visa/work authorization is not granted

CA Indefinite layoff with rehire rights

Involuntary termination - regular status career staff who elected preference and rehire rights in lieu of severance or severance not applicable. DO NOT USE FOR TERMINATION OF MSP APPOINTMENTS

CB Termination of casual employee Involuntary termination - limited appointments
CC Termination of other casual employee (on-call) Involuntary termination - limited appointments
CD Termination of casual-restricted appointment Involuntary termination - student employees
CE Graduation/no longer enrolled as a student Resignation
CF Per diem release Involuntary termination
CG Indefinite layoff with severance

Involuntary termination - regular status career staff who elected severance in-lieu of preference and rehire rights

CH Indefinite layoff with reduced severance and rehire/recall rights Involuntary termination - regular status career staff who elected reduced severance and rehire/recall rights
CI Indefinite layoff with no severance or rehire/recall rights Involuntary termination - regular status career staff
DA Released during probationary period Involuntary termination - career staff who have not attained regular status
EA Lack of performance Dismissal - regular status career staff
EB Misconduct Dismissal - regular status career staff
EC Quit without notice Dismissal - regular status career staff
ED Job abandonment Dismissal - regular status career staff
EE Never started employment Dismissal - Hired but never reported to work
EF No longer certified or licensed Dismissal - employee failed to meet certification/license requirement for position
EG Do not rehire - settlement (employee agrees not to return) Dismissal - written agreement on file with department and/HR
GA Medical separation Involuntary termination - written notification on file with department and/or HR
I4 Inactive for 4 consecutive months

System-generated separation when employee has no payroll activity for 4 consecutive months (Refer to Personnel Status Report) Employee should be formally separated using SEPR Bundle and appropriate reason for separation.

JA Change to emeritus status  
KA Death  

Other - termination (coaches, management program) or separation (per diem nurses, vocational nurses)

PD Career to Per Diem

Termination of Career staff appointment to rehire in Per Diem Appointment

RA Retirement - regular Voluntary termination - non-faculty staff who elected retirement via UCRP
RD Retirement - compulsory for SMG and regents' officers Senior Management Group staff
RF Retirement - faculty Voluntary termination - faculty who elected retirement via UCRP

When an employee terminates all University employment, the EDB preparer must always process the separation in a timely manner using the appropriate separation code. For additional information on processing separations please refer to the EDB User Guide, Section D10.0. (Click on the link to access processing information for separations.)

Campus Human Resources, Personnel Services
Phone: (310) 794-3147 | Fax: (310) 794-0865

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