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UCLA Home / Campus Services / Buying / Buying Methods

Article ID: 1001630         Send us your feedback about this article  View the print friendly version of this article
Low-Value Orders

Published: 2010.07.19 

Low-value orders (LVOs) are intended to streamline the process for smaller, low-risk purchases, where the involvement of Purchasing is unlikely to net a better deal.

Departments are authorized to place low-value, N-class orders for up to $5,000 per vendor per account per day in BruinBuy, UCLA’s online purchasing application.

When to Use
An LVO should be issued at the time of order or commitment to the vendor. It protects the University, complies with policy and confirms the agreement with the vendor. BruinBuy allows for LVOs to be faxed to vendors. Communicating the terms and conditions of purchase with vendors in this manner provides protection to the University that may not be available if LVOs are used simply to facilitate payment when invoices are received.

LVOs are not intended to be used in cases where Strategic Sourcing agreements have been put in place. Purchases for goods or services covered by Strategic Sourcing agreements must be made by releases based on those agreements.

How to Create an LVO 

Responsibility

Action

Department (Individual with low-value authorization) Prepare an online low-value order (LVO) in the BruinBuy using an N-class order to record each purchase.
Place order with vendor by fax, mail or phone.
Distribute form copies (if used).
Vendor Deliver requested goods or performs service.
Department (Individual who did not place order) Receive goods or services and note receipt online.
Vendor Send invoice to Accounts Payable.
Accounts Payable Receive invoice from vendor and match to online order. Schedule invoice for payment.
Department (Individual who did not place order) Review DACSS/PAN (Distributed Administrative Computing Security System/Post-Authorization Notification) messages and audit for receipt of order.

 

Restrictions
For LVO restrictions and for purchases that are not allowed under any circumstance, see Related Information.

Campus Purchasing
Email: Purchasing@finance.ucla.edu | Phone: (310) 794-6029 | Fax: (310) 794-8020 | Mail Code: 148248

Address
10920 Wilshire Boulevard, Suite 650
Los Angeles, CA 90024
  Office Hours
Monday – Friday 7:30 a.m. to 4:30 p.m.
Saturday & Sunday Closed

Related Information