Steps Links to detailed information
1.
 Define the Scope of Your Event and Seek Assistance

 

   
Define Your Event or Conference Goals
Contact an Event Planning Department to Assist You
Select the Best Date for Your Event
Create an Event Fact Sheet and Timeline
Refer to Web Resources on Event Planning
2.
 Create an Event Budget
Determine Funding and Create an Event Budget
3.
 Locate a Venue and Reserve
Find an Appropriate Campus Venue for Your Event
Confirm Your Venue Reservation Through UCLA Events Online
4. Create Printed Materials
Review the Basic Elements of an Invitation, Reply Card and Map Insert 

Follow Printed Materials Timeline and Guidelines
5. Know Event Policies and Procedures
Learn How Event Policies Protect UCLA, Your Attendees and You
Calendar the Chancellor, Executive Vice Chancellor and Provost, and Chancellor’s Spouse at Events
Arrange a Dignitary Visit to Campus
6. Plan Your Event Program
Use Event Planning Tools and Worksheets
Brief Your Event Sponsor and Provide Speaking Remarks
7. Make Event Arrangements
Determine What Campus Services You Need for Your Event
Place Orders with Off Campus Vendors
8. Market Your Event
Find the Best Ways to Promote Your Event
9. Hold Your Event
Be Prepared on the Event Day
Know How to Handle Event Emergencies
10. Follow Up on Post Event Items
Evaluate Your Event
Finalize the Billing