Deans, Directors, Department Chairs and Administrative Officers
Re: Interim Guidelines for Staff Achievement Awards for Policy-Covered Staff (FY 2010-11)
As you know, there has been a delay in issuing guidelines for Staff Achievement Awards due to budgetary uncertainty and system-wide review of award programs.
For the remaining months of the 2010-11 Fiscal Year, we are authorized to let you know that on an interim basis, organizations may implement Staff Achievement Awards for policy-covered staff in the form of “local awards,” if department budgetary resources are available for this purpose. It is critical that documented performance be the basis for such awards, utilizing criteria consistent with our former Staff Achievement Award guidelines. As you know, performance appraisals need to be conducted each year, as set forth in Personnel Policy for Staff Members (PPSM) 23.
Please note that Staff Achievement Award eligibility requirements for FY 2010-11 include the following conditions, as described in the attached guidelines:
- Policy-covered staff in non-probationary positions with salaries not to exceed $150,000 including staff hired on an employment contract where eligibility is incorporated into the terms of the contract. (Senior Management Group members are not eligible.)
- Awards are in the form of a lump sum and may not exceed 10% of an employee’s base salary or a maximum of $10,000, whichever is less. (Please use the LEA DOS Code when processing awards.)
- New hires must be on pay status for at least six months to be eligible to receive an award.
- All awards require specific documentation of performance and achievements that are the basis for the award. Only those employees who have achieved a performance rating of “meets expectations” or better, are eligible to receive an award. Departments may apply more specific performance criteria. Please utilize the CHR Award Nomination Form, which is in Related Information.
We will be requesting that you send us a report in October 2011 listing the awards approved by each department, along with relevant documentation.
If you have any questions, please do not hesitate to contact Elaine Peters, Lazetta Smith, or me.
Associate Vice Chancellor
Campus Human Resources