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UCLA Home / Events & Ticketing / Plan an Event

Article ID: 1002545         Send us your feedback about this article  View the print friendly version of this article
Create an Event Fact Sheet and Timeline
Summary: Here are two valuable tools for the planning stage of your event.

Event Fact Sheet

The Event Fact Sheet provides a brief event synopsis and includes basic details such as who is attending (guest list), what is the program, how much is the budget, what are the event goals, what are the general attendance statistics, and who is the contact person. The event fact sheet is useful in helping to inform and brief staff and administrators, as well as, helping to address all of the basic event questions (who, what, where, when, etc.) for planning purposes.

Event Timeline

The event timeline is a schedule that lists the various tasks, notes, requirements, staff assignments, deadlines, etc. that needs to take place in advance leading up to the day of the event. For a large scale event, your timeline will likely cover a span of six months to a year prior to your actual event date. You may also need to create a separate timeline just for your printed materials (save-the-date, invitation, program, ticketing, etc.).

UCLA Events Office
Email: | Phone: (310) 825-8989| Fax: (310) 825-1179

168 Kerkchoff Hall
Los Angeles, CA 90095-7213
UCLA Mail Code: 721306
Office Hours
Monday – Friday 9 a.m. to 5 p.m.
Saturday and Sunday Closed

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