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Event day has arrived. With all of the advanced planning you’ve done you should be well prepared to troubleshoot any last minutes issues. Here are a few reminders: - Arrive early
- Bring the logistical outline, production schedule, instructions, directions, banquet orders, rental orders, seating charts, name tags, table assignments and guest lists
- Bring the event supplies box - See Related Information
- Bring your contact sheet with names, department/vendor, and (cell) phone numbers
- Check all facilities including restrooms and grounds
- Set up event venue with place cards, signs, favors, awards, etc.
- Conduct sound and equipment checks
- Place printed programs
- Confirm venue/stage set-up
- Water for speakers at lectern
- Flags in place Reserved signs on chairs
- Check for obstructed views
- Check rental order for proper placement of all rentals and décor
- Confirm all audio-visual cords and wires are taped down
- Check for pedestrian hazards (water on floor, loose carpeting, etc.)
- Brief your volunteers
- Greet your key guests, program participants and host
- Set up registration. Be sure it is ready no later than 30 minutes prior to the start of your event.
- Follow your production schedule
- Memorize the UCPD Dispatch number (310) 825-1491
- Relax and smile
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