UCLA Campus Purchasing's goal is to provide timely turnaround of purchase orders. Our commitment is to issue a purchase order within five business days of a posted requisition when all supporting documentation is provided. For some types of orders, such as RFPs or where contract negotiations are required, it will take longer than five days.
The metric we report is the percentage of all Purchasing purchase orders posted within 5 business days of requisition posting.
|Fiscal Year ||% of POs posted within 5 business days |
| 2008 || 36% |
| 2009 || 41% |
| 2010 || 45% |
| 2011 || 51% |
| 2012 Q1 || 49% |
| 2012 1st Half || 49% |
(Classes of order B, C, H and P)
As important as Purchasing issuing timely POs, departments are able to issue purchase orders without going through Campus Purchasing through the LVO delegation (though not for signing contracts), using Pcard, issuing releases against departmental and campuswide blanket agreements, and BruinBuy catalog orders. Plus, departments issue X-class orders (mainly for utility-like transactions) and T-class for travel. In FY11, UCLA's purchasing activity consisted of:
| UCLA Purchasing Activity FY11 ||# of Orders ||Percentage |
| LVOs || 201,500 || 43.2% |
| Pcard purchases || 15,300 || 3.3% |
| Catalog orders || 108,700 || 23.3% |
| Blanket Releases || 72,600 || 15.6% |
| X-class || 49,900 || 10.7% |
| T-class || 10,600 || 2.3% |
| Other Dept orders || 3,200 || 0.7% |
| Department subtotal || 461,800 || 99.0% |
| Purchasing POs || 4,841 || 1.0% |
(Classes of order B, C, H and P, plus subaward classes G and S)
Purchasing's POs are important for protecting the University with terms and conditions, complying with legal, policy, state and federal funding requirements, and adding value with competitive bidding and negotiations as appropriate. The numbers above demonstrate that the overwhelming number of transactions are placed by the departments, many facilitated by Purchasing.