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Payments & Reimbursements
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UCLA Home / Campus Services / Travel Services / Payments & Reimbursements

There are several methods to assist employees in covering travel and entertainment expenses prior to the occurrence and then expediting reimbursement after the trip or event.

Use the Direct Billing system to charge airfare expenses directly to your department and the Travel & Entertainment card to cover expenses during your trip or event. All travel and entertainment expenses incurred for the trip or event can then be reimbursed through the Express reimbursement system.

The table below lists information for the various payment and reimbursement options:

Travel & Entertainment Card Direct Bill Your Airfare Expenses
Benefits of the US Bank Travel and Entertainment (T & E) Card  
T & E Card Coverage and Use
How to Make T & E Card Payments
T & E Card Disputes/Problem Resolution
Pre-Trip Authorization for Direct-Billed Airfare
Pre-Trip Authorization System
Travel Reservations by Campus
Express Reimbursement System Other Payment Options
Express Travel and Entertainment Reimbursement System
Access and Registration
Approver Roles and Responsibilities
Policy Requirements Within an Expense Report
Receipt Imaging
Corrections and Requests for More Information
Reimbursements to Non-Employees
How to Obtain a Travel Advance
Approved Business Expenses for Cash Advances 
Options for Paying Conference Registration Fees
Invoices with Missing or Incomplete Information 
Problems With Travel and Entertainment Reimbursement
Can I Submit a Paper Voucher?


Email: | Mail Code: 143348
Phone: (310) 206-2639 or (800) 235-UCLA (8252) 
Fax: Reservations (310) 794-2703
Fax: Travel Accounting (310) 794-3509

10920 Wilshire Boulevard, 5th Floor
Los Angeles, CA 90024-6541


Office Hours
Monday – Friday 8 a.m. to noon, 1 p.m. to 5 p.m.
Saturday & Sunday Closed