UCLA Gateway

There are several methods to assist employees in covering travel and entertainment expenses prior to the occurrence and then expediting reimbursement after the trip or event.

Use the Direct Billing system to charge airfare expenses directly to your department and the Travel & Entertainment card to cover expenses during your trip or event. All travel and entertainment expenses incurred for the trip or event can then be reimbursed through the Express reimbursement system.

The table below lists information for the various payment and reimbursement options:

Travel & Entertainment Card	Direct Bill Your Airfare Expenses
Benefits of the US Bank Travel and Entertainment (T & E) Card   T & E Card Coverage and Use How to Make T & E Card Payments T & E Card Disputes/Problem Resolution	Pre-Trip Authorization for Direct-Billed Airfare Pre-Trip Authorization System Travel Reservations by Campus
Express Reimbursement System	Other Payment Options
Express Travel and Entertainment Reimbursement System Access and Registration Approver Roles and Responsibilities Policy Requirements Within an Expense Report Receipt Imaging Corrections and Requests for More Information Reimbursements to Non-Employees	How to Obtain a Travel Advance Options for Paying Conference Registration Fees Invoices with Missing or Incomplete Information  Problems With Travel and Entertainment Reimbursement Can I Submit a Paper Voucher?

Travel Email: travel@finance.ucla.edu | Mail Code: 143348 Phone: (310) 206-2639 or (800) 235-UCLA (8252)  Fax: Reservations (310) 794-2703 Fax: Travel Accounting (310) 794-3509 Address 10920 Wilshire Boulevard, 5th Floor Los Angeles, CA 90024-6541		Office Hours Monday – Friday 8 a.m. to noon, 1 p.m. to 5 p.m. Saturday & Sunday Closed