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Accounts Payable
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UCLA Home / Campus Services / Finance / Accounts Payable

 Campus Closure Invoice Deadline: To assist departments in meeting the University's financial obligations for December, all original invoices must be received in Accounts Payable by 10 a.m. on Friday, December 11, 2009 in order to guarantee payment by December 31, 2009.

Invoice Resolution 

Invoice Resolution   Department information for payment issues, stop payments, reimbursements and troubleshooting.
 
Policies & Procedures 

Policies and Procedures   Common Accounts Payable procedures and the policies behind them.
Forms & Resources 

Forms and Resources   List of all Accounts Payable procedures, resources and forms.

 
 
Information for Vendors 

Information for Vendors   For vendors inquiring about the status of a payment or those seeking a replacement check. 
Invoices on Hold or Incomplete 

H & I   Definition of Hold and Incomplete (H&I) invoices and how to resolve them.
 
BruinBuy Training & User Guide 

BruinBuy PAC Training User Guides   Web-based training modules and a manual for users of the BruinBuy online procurement system.
Vendors Required to Submit W-9 

Nov. 13 | We have a new W-9 secure fax server number. Users must dial the entire number, not just the extension.
 
Fax Process for Pcard Receipts 

Nov. 13 | The UCLA Procurement Card (Pcard) receipts fax server number has changed. The entire number must be dialed.
International ACH Transactions (IATs) 

Oct. 27 | The U.S. Treasury now requires the University to identify EFT vendor payments that are sent outside the territorial jurisdiction of the U.S.
 
Accounts Payable Service Standard 

Find out the turnaround time frames for processing vendor invoices and employee reimbursements. For specific service standard dates, click here.
Ask Accounts Payable 
Ask Accounts Payable   Submit a question to AP or search the database of frequently asked questions.
 		    Accounts Payable Open House 
Accounts Payable Open House   Upcoming open house schedule and past quarterly CFS presentations.


The web-based procurement system, BruinBuy, allows users to purchase products for the University from various vendors.

Accounts Payable
Email: ap@finance.ucla.edu | Phone: (310) 794-0197 | Fax: (310) 794-8513 | Mail Code: 143348

Address (U.S. Mail Service)
UCLA Wilshire Center, Suite 500
Box 951433
Los Angeles, CA 90095-1433

Address (Non-U.S. Mail Service)
UCLA Wilshire Center
10920 Wilshire Boulevard, Suite 500
Los Angeles, CA 90024-6541

   Phone Hours
Monday – Friday 9 a.m. to 11 a.m., 2 p.m. to 4 p.m.
Saturday & Sunday Closed