If you're planning to do research outside the U.S. and are working on a proposal to a funding agency, check out the UCLA Office of Contract and Grant Administration (OCGA) website. As the University interface with your funding agency, OCGA:
- Submits grant proposals for faculty.
- Accepts awards on behalf of faculty.
- Handles all legal compliance issues.
- Certifies on behalf of UCLA that the investigator is receiving money for the proposed project.
OCGA handles about $1 billion in research funds annually and works with more than 7,000 funding agencies.
Preparing a Funding Proposal
OCGA has a helpful proposal tool kit and additional information to assist you with preparing your application.
Liaisons within OCGA for a variety of campus departments handle funding proposal submissions. It's recommended that you contact your department liaison for help with your application.
Note that when constructing your grant budget, the work described in your grant proposal must match the project description provided in your research application. If, during the course of your project, funds need to be reallocated, you may be able to rebudget funds. Check with your funding agency to see if this option is available to you.
Determining Allowable Costs
To see if your expenditures will be covered:
- Review the Office of Management and Budget (OMB) Circular A-21 to determine whether a specific cost is allowable.
- Check your funding agency's guidelines for a list of restricted items.
- If there are no specific restrictions from UCLA or your funding agency and the A-21 permits the expenditure, then the cost may be added to your grant.
Requirements for Conducting Business or Research Overseas
The U.S. Treasury has imposed restrictions for conducting business or research with certain nations and specific foreign nationals. Contact OCGA for guidance on possible restrictions before embarking on business and/or research with foreign countries.
The following websites provide additional background:
U.S. Treasury Office of Foreign Assets Control (OFAC)
Export Administration Regulations (EAR) Denied Persons List
Export Administration Regulations (EAR) recommended steps to avoid dealing with unauthorized parties
If the scope of your work involves collaborating with an institution or individuals in a sanctioned (restricted) country, contact OCGA first. Where possible, OCGA will work on your behalf (e.g., by contacting the Office of Foreign Assets Control (OFAC) in the U.S. Department of Treasury to secure licenses or by engaging UC legal counsel) to help facilitate your research in the sanctioned country.