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UCLA Home / Campus Services / Finance / Payroll Services / Manuals

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Alien - How To Process Payments for Non-Citizens

Information on processing payments for non-citizens is below.

 Policy, Regulations & GLACIER©: 

 Payment Processing Information: 
Immigration Status & Payment Eligibility  
  Immigration - History & Importance 
  Visa Waiver & Visa Statuses with Special Considerations 
  Immigration Process - Entering the United States, What you Need to Know
  Documents & Visa Guidelines for Foreign Employees
  Immigration Presentation (PDF) 
Tax Residency 
  Overview of U.S. & California Tax Residency
  Green Card & Substantial Presence Test 
  Exempt Individual Examples 
  Examples: Green Card & Substantial Presence Test 
  Residency Presentation (PDF) 
Tax Rules & Regulations 
  Tax Rules & Regulations Overview 
  Sources of Income 
  Classifying & Sourcing of Payments Presentation (PDF) 
  Tax Tables - Federal Instructions 
  Tax Tables - California Instructions 
  Tax Treaty Overview 
Tax Withholding Requirements for Nonresidents 
Year End Tax Documents 
Other Tax Issues 
  Accountable Plan Rules 
  Taxation of Non-Residents Presentation (PDF) 
  Initial GLACIER Form Instructions 
  Initial GLACIER Online Entry Form
  Online Nonresident Alien Tax Compliance System 
  Nonresident Alien Information for Departments
Glacier Website 
Employment Payments
  Employment Overview & Eligibility 
  Required Employment Forms 
  How to Code a Foreign National for Tax Purposes 
  Reports to Review 
  How to Employ an Alien Working & Living Outside the United States 
  Payment Processing for Employees Presentation (PDF) 
Non-Employee Payments
  Accounts Payable Payments to Nonresidents - Overview 
  Independent Personal Service Payment Eligibility by Visa Status 
  How to Process an Independent Personal Service Payment to a Foreign National 
  How to Process a Non-Service Payment to a Foreign National 
  Payments to Non-Employees Presentation (PDF) 
Travel Reimbursement Payments
  Travel Overview
  Guidelines for Travel Reimbursement 
  Visa Status Eligibility for Travel Reimbursement 
  Reimbursements for Foreign Visitors (Travel)
Scholarship Fellowship Payments
  Scholarship Fellowship Overview 
  How to Process a Scholarship Fellowship Payment to a Foreign National 
  Scholarship Fellowship Visa Status Eligibility Chart 
  Tax Withholding on Non-Qualified Scholarship Fellowship Payments 
  Required Forms for Scholarship Fellowship Payments 
Special Payments
  Prizes & Awards 
  Royalty Payments 
  Reimbursements (Accounts Payable) 
  Relocation Expenses (Travel) 
  Performers Payment Manual (PDF) 


UCLA Payroll Services: Nonresident Alien Compliance
Phone: (310) 267-5774 | Fax: (310) 794-8751 | Mail Code: 141648

10920 Wilshire Boulevard, Suite 620
Los Angeles, CA 90024-6505
  Office Hours
Monday – Friday 7:30 a.m. to 3 p.m.
Saturday & Sunday Closed

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