Published: 2007.08.28
We may all still be waiting for the paperless office but UCLA has made significant progress in reducing the burden. Beginning in July, 2007, the FS0100, or the Detailed General Ledger, will be distributed electronically. This will reduce bulk printing by up to half a million pages a month.
General Accounting and Administrative Information Systems completed development to provide the ledger through the DocumentDirect application, which provides online reports via the web or the OASIS mainframe system.
Departmental security administrators can assign access to those individuals who need to retrieve the ledger and four other reports:
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FS0100 - Detailed General Ledger
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FS0150 - Fund Summary Report
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FS0105 - Reference Control Subsidiary Ledger
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FS0106 - Source Control Subsidiary Ledger
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FS0109 - Open Commitment Subsidiary Ledger
At its all-time high, over 1.5 million printed pages were produced each month. The availability of online reports via DocumentDirect and applications such as the UCLA Financial Web has greatly reduced the demand for large paper reports. Over the past five years, print output has been steadily reduced. This latest change should reduce monthly printing to under .5 million pages a month. Costs are expected to fall by about one third from last year.
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