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The State Oath of Allegiance and the UC Patent Acknowledgment Form must be signed by the employee on or before the first day of hire (service). Keep in mind that: - The Oath & Patent form is a legal document and, as such, there can be no extraneous marks on the form and no "white out".
- The Oath and Patent form must be sent to Payroll Services after the Oath date has been entered into the EDB.
- Departmental personnel or an authorized agent must witness the form.
See the EDB Manual, Section B11.1 for additional information regarding the form. State Oath of Allegiance - Non U.S. Citizens (permanent residents, nonresident aliens, etc.) employees are not required to complete the Oath section of the form.
- When a Permanent Resident shows proof (Certificate of Naturalization) that he or she has become a U.S. Citizen, then the Oath form must be completed, and forwarded to Payroll Services.
- The date the employee signs the Oath is entered on the EPD2 screen.
- All persons re-employed by the University after a separation must sign a new Oath if the date of re-employment is more than one year after the date on which the previous Oath was signed.
- The Oath Signature Date is found on the IGEN or HPER screen in EDB Inquiry in order to determine when an employee last signed the Oath.
- If an employee refuses to sign the Oath Form, please contact Payroll Services for immediate assistance.
Patent Acknowledgment - All employees, regardless of citizenship status, must sign the UC Patent Acknowledgment on or before the first day of service.
- Persons not employed by the University but who use University research facilities and those who receive gift, grant or contract funds through the University must also sign the Patent Acknowledgment.
- Contact the Office of Intellectual Property (OIPA) at (310) 794-0558 if an employee refuses to complete the Patent Acknowledgment form.
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