Steps  Detailed Information
1.
 Define the Scope of Your Event and Seek Assistance
   
Define Your Event or Conference Goals  
Your Departmental Staff Will Assist You With All Event Planning
Select the Best Date for Your Event  
Create an Event Fact Sheet and Timeline
Refer to Web Resources on Event Planning  
2.

Create an Event Budget
Determine Funding and Create an Event Budget
3.
 Locate a Venue and Reserve
Find an Appropriate Campus Venue for Your Event
Confrm Your Venue Reservation Through UCLA Events Online  
4.

Create Printed Materials
Review the Basic Elements of an Invitation, Reply Card and Map Insert
Follow Printed Materials Timeline and Guidelines
5.
 Know Event Policies and Procedures
Learn How Event Policies Protect UCLA, Your Attendees and You  
Calendar the Chancellor, Executive Vice Chancellor and Provost, and Chancellor’s Spouse at Events  
Arrange a Dignitary Visit to Campus  
6.

Plan Your Event Program
Use Event Planning Tools and Worksheets
Brief Your Event Sponsor and Provide Speaking Remarks
7.

Make Event Arrangements
Determine What Campus Services You Need for Your Event 
Place Orders With Off Campus Vendors 
8.

Market Your Event
Find the Best Ways to Promote Your Event 
9.

Hold Your Event
Be Prepared on the Event Day 
Know How to Handle Event Emergencies
10.
 Follow Up on Post Event Items
Evaluate Your Event
Finalize the Billing