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The Vision
Use Vignette Software tools to implement a campuswide portal and content management system — one that provides timely and accurate information to a wide-spread audience including faculty, students, staff, alumni, visitors and patrons. Original Portal Project Goals
The new Vignette software tools were to be used to accomplish several important goals. Consolidate current distributed web investments on campus - Develop a navigation structure that is subject-based as opposed to an organization-based
- Distribute the work of creating and maintaining content to non-technical content owners
- Share writing and publishing standards across all content published
Provide site visitors with a standard, consistent, and timely presentation of content Provide "How to" information about common business processes Create a site uniformly accessible to persons with disabilities Develop new applications within the portal context applying single sign-on Enable personalization of content Project Goals Fulfilled
A review of the production site shows how most of the above goals have been achieved. The well known gateway header and footer was adopted for all pages Navigation channels appear on the left and are limited to only three levels with no mouse-overs Landing pages and article pages follow a common format across all navigation channels The dynamic breadcrumb helps readers easily navigate between articles and channels Feedback button offers readers an opportunity to ask questions and offer comments Printer-friendly versions are available for all articles How-to articles, FAQs, contact information and other resources are now been made available Unique article ids used to easily reference content on printed materials Special dash-board pages consolidate information for by job title, audience, etc. Redundancy minimized across the site by linking content created by subject matter experts The Google search engine delivers results for all the portal and other UCLA sites Easy-to-use Vignette text editor allows non-technical people to create and keep content fresh without knowing HTML Writing and editing standards appear in a easy-to-use Portal Toolkit Roles and Responsibilities on the Portal Project
Project Oversight Group: Composed of the administrative heads of the various organizations on campus that are participating in the portal. Besides monitoring the overall progress of the project, they are also responsible for naming the Content Manager(s), who is responsible for coordinating the work of the various content authors, for their respective organization. Editorial Board: Composed of the Content Managers, Editors, a Campus Communications representative, and the AIS Portal Team, this group attends regular monthly meetings to review current project direction and to discuss all editorial guidelines and related issues. The group also makes decisions regarding portal navigation, graphic standards and the formatting of the landing pages. Function Area Subgroups: Responsible for the entry and approval of their respective content before the content is actually published into the portal. They also are responsible for developing local application systems that are included within or linked to the portal view. The specific roles include: - Content Manager: Assigned by the area's director, this person coordinates content being entered by a function area subgroup. Will also lead the task to identify the navigational channel structure and landing page usage. Typically reviews and edits all content.
- Content Author: Enters content for a subject matter expert or for a group of subject matter experts. Ensures that content is up-to-date and adheres to the Writing Style Guide and Graphic Standards.
- Subject Matter Expert: Confirms content accuracy. May also be a content author or work closely with a content author to ensure information is updated in a timely manner.
- Local Editor: If required, reviews and edits content for an area before it is submitted for publication by the AIS Portal Team Content Editor.
Administrative Information Systems (AIS) Portal Team: Responsible coordinating the overall project effort to include participating in all function area workgroups, implementing and maintaining the hardware and software components of the Vignette modules, serving as the site administrator of the Vignette Portal and Content Management modules, conducting the final editing and approval of all content submitted for publication, and providing training and consultation services to all portal participants. Vignette: The company that developed the portal products Vignette Application Portal (VAP), CM (Content Manager) and (Vignette Application Builder) VAB. Consultants: Experienced Vignette Product Integrators under contract by AIS to provide additional technical and project management expertise to the project Portal Team.
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