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Form W-2 Box Descriptions

Information on the Form W-2 statement will vary for each employee. The table below provides an explanation of the information that may be contained in each box on the Form W-2. 

Box Description
Box a  Your Social Security number.
Box b Employer’s identification number: UCLA's Federal Tax ID number.
Box c Employer’s name, address, and ZIP code: the address of UCLA Payroll Services.
Box d Control number: this box contains the nine-digit employee ID number, which is unique for each employee.
Box e Your name
Box f Your address in the Employee Database (EDB) at the time the W-2 form was produced.
Box 1 Wages, tips, other compensation. Normally, this box contains the total year-to-date federal taxable gross pay. For some employees, the box contains the total of the following:
  • Year-to-date federal taxable gross pay
  • Year-to-date other income
  • Year-to-date non-cash fringe benefits
  • Year-to-date executive life insurance
  • Imputed income
Box 2 Federal income tax withheld: year-to-date federal income tax withheld.
Box 3 Social Security wages: year-to-date wages subject to OASDI, including imputed income.
Box 4 Social Security tax withheld: year-to-date employee OASDI deduction.This amount is 6.2% of Box 3.
Box 5 Medicare wages and tips: year-to-date wages subject to Medicare, including imputed income. 
Box 6 Medicare tax withheld: year-to-date employee Medicare deduction. This amount is 1.45% of Box 5.
Box 9 Advance EIC payment. For most all employees, this box will be blank. If you have information in this box please consult with Payroll Services if you have any questions.
Box 10 Dependent care benefits: year-to-date Depcare deductions.
Box 12

See Instructions for Box 12 on the back of the W-2 form.  It may display one or more of the following amounts:

 12a - C-Total amount of Executive Life Insurance
 12b - E-Total 403B year-to-date deduction
 12c - P-Excludable moving expense
Box 13 Retirement Plan.  This box is checked if you are a member of a retirement plan.
Box 14 Fringes.  This box may display one or more of the following:
  • DCP CAS.  Total Year-to-Date Safe Harbor Defined Contribution. (Your employee record is coded H for retirement.)
  • DCP REG/UCRP.  Total Year-to-date Regular Defined Contribution. (Your employee record is coded U for retirement and you are a member of the University of California Retirement Plan.) Plan title changed to UCRP in April 2010.
  • OTHER INCOME INCL BOX 1.  Amount of other income (if any). Other income may include amounts for the following items:
    • Medical Enterprises payroll for fees
    • Travel reimbursement
    • Relocation expenses
    • Non-excludable moving expense
    • Auto allowance
    • Interest for retroactive merit and range adjustments (if applicable)
    • HCRA for outstanding balances (if applicable)
Box 15 State Code. (Usually CA for California). If you work and live outside of California and the state in which you reside requires withholding, the state code in which you reside and pay income taxes will be displayed in this box.
Box 16 State wages, tips, etc.  Normally, this box contains the total year-to-date State Taxable Gross pay.  The box may contain the total of the following:
  • Year-to-date State Taxable Gross Pay
  • Year-to-date Other Income
  • Year-to-date Non-cash Fringe Benefits
  • Year-to-date Executive Life Insurance
  • Imputed Income
Box 17 State income tax.  Year-to-date state income tax withheld.
Box 18 Local wages, tips, etc.  If applicable, this box contains the total year-to-date Local Taxable Gross pay.  The box may contain the total of the following:
  • Year-to-date state taxable gross pay
  • Year-to-date other income
  • Year-to-date non-cash fringe benefits
  • Year-to-date executive life insurance
  • Imputed income
Box 19 Local income tax.  Year-to-date local income tax withheld.
Box 20 Locality name.  If you work and live outside of California and the locality in which you reside requires withholding, the locality in which you reside and pay income taxes to will be displayed in this box.

 

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UCLA Payroll Services: Tax Team
Phone: (310) 794-8726 | Fax: (310) 794-8751
Address
10920 Wilshire Boulevard, Suite 620
Los Angeles, CA 90024
UCLA Mail Code 141648
  Office Hours
Monday – Friday 7:30 a.m. to 3 p.m.
Saturday Closed
Sunday Closed

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