UCLA Gateway

Mail

This document will show you how to do the following:

• Set up a Spam filter
• Download folders for use in other mail programs
• Name expansion in composition
• Change how your name appears when sending messages
• Use your email alias it as your From: address
• Add a signature to your email messages
• Compose messages in a separate window
• Change behavior after deleting or moving messages
• Change how deleted messages are handled
• Change what page you start on when opening your mailbox
• Change the number of messages show on each page

Spam filter set up

1. Click Mail > Filters in the left-hand navigation panel.
   
   
   
2. Click the Spam icon in the action panel across the top.
   
   
3. From the dropdown menus, select the spam score you'd like to use and the action you'd like to take for those messages. The lower the spam score you use, the less sensitive the filter will be (i.e. more mail will be caught in the filter). We suggest you file any message into a Spam folder for review so you can be certain you're score isn't too low.
   
   

   

4. Click Save Changes.
   
   
5. Click Enable.
   
   

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How to download folders for use in other mail programs

1. Click on the Folders icon in the action bar.
   
   
2. Check the box next to the folder that you'd like to download.
   
   
3. Choose Download Folder(s) from the Choose Action dropdown menu.
   
   
4. Click OK and save the file to your local computer. The file is in .mbox format, which is supported by many standards-compliant email programs.
   
   
5. Use your email client's Import mail feature and select the .mbox file you just exported from webmail.

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Name expansion in composition

1. Type the alias of someone in your address book into the "To:" field.
   
   
2. Click on Expand Names. "Expanding" will appear in red to the right of the "To:" field.
   
   
3. 

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Mail Options

Change how your name appears when sending messages

1. Click Options in the left-hand navigation panel.
   
   
2. Click on the Personal Information section.
   
   
3. Type your name into the "Your full name" field as you want it to appear when you send messages.
4. Click Save Options.
   
   
5. The page should display the message "Your options have been updated".

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Start publicizing your alias by using it as your From: address

1. Click Options in the left-hand navigation panel.
   
   
2. Click on the Personal Information section.
   
   
3. Type your name into the "Your From: address" field as you want it to appear when you send messages.
4. Click Save Options.
   
   
5. The page should display the message "Your options have been updated".

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Add a signature to your email messages

1. Click Options in the left-hand navigation panel.
   
   
   
2. Select "Mail" from the Edit options for dropdown menu.
   
   
3. Click on the Personal Information section.
   
   
4. Type your signature into the "Your signature" field as you want it to appear when you send messages.
5. Click Save Options.
   
   
6. The page should display the message "Your options have been updated".

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Compose messages in a separate window

1. Click Options in the left-hand navigation panel.
   
   
2. Select "Mail" from the Edit options for dropdown menu.
   
   
3. Click on the Message Composition section.
   
   
4. Select or deselect "Compose messages in a separate window" according to your preference.
   
   
5. Click Save Options.
   
   
6. The page should display the message "Your options have been updated".

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Change the behavior after deleting or moving messages

1. Click Options in the left-hand navigation panel.
   
   
2. Select "Mail" from the Edit options for dropdown menu.
   
   
3. Click on the Deleting and Moving Messages section.
   
   
4. Select or deselect the options according to your preference.
5. Click Save Options.
   
   
6. The page should display the message "Your options have been updated".

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Change how deleted messages are handled (including include Empty Trash link in toolbar)

1. Click Options in the left-hand navigation pane.
   
   
2. Select "Mail" from the Edit options for dropdown menu.
   
   
3. Click on the Deleting and Moving Messages section.
   
   
4. Select or deselect the options according to your preference.
5. Click Save Options.
   
   
   
6. The page should display the message "Your options have been updated".

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Change what page you start on when opening your mailbox

1. Click Options in the left-hand navigation pane.
   
   
2. Select "Mail" from the Edit options for dropdown menu.
   
   
3. Click on the Mailbox and Folder Display Options section.
   
   
4. Select the options based on your preference.
5. Click Save Options.
   
   
6. The page should display the message "Your options have been updated".

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Change the number of messages show on each page

1. Click Options in the left-hand navigation pane.
   
   
2. Select "Mail" from the Edit options for dropdown menu.
   
   
3. Click on the Mailbox and Folder Display Options section.
   
   
4. Select the options based on your preference.
5. Click Save Options.
   
   
6. The page should display the message "Your options have been updated."

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Bruin OnLine
Email: consult@ucla.edu | Phone: (310) 267-HELP (4357) | Fax: (310) 825-7323