In order to bring you the best possible user experience, this site uses Javascript. If you are seeing this message, it is likely that the Javascript option in your browser is disabled. For optimal viewing of this site, please ensure that Javascript is enabled for your browser.

UCLA Home / Campus Services / Finance / Payroll Services / Faculty & Staff Info

Article ID: 1000104         Send us your feedback about this article  View the print friendly version of this article
Understanding Your Direct Deposit Earnings Statement

The direct deposit earnings statement is a notice that is produced when a payroll payment is sent to your bank via direct deposit. It is available online through At Your Service Online. 

This article provides a reference to the information contained on the earnings statement. Individual earnings statements will differ depending on the type of pay and deductions each employee receives. You should review the information on your direct deposit earnings statements, especially when changes have been made to your records.


HEADER INFORMATION

UNIVERSITY OF CALIFORNIA - LOS ANGELES
Payroll Services, 10920 Wilshire Blvd., Suite 620, Los Angeles, CA 90024

PAGE 1

IMPORTANT: PLEASE VERIFY ALL INFORMATION CONTAINED IN THIS STATEMENT AND NOTIFY YOUR DEPARTMENT OF ANY ERRORS.  RETAIN THIS STATEMENT AS A RECORD OF EARNINGS AND DEDUCTIONS FROM THE UNIVERSITY.


EMPLOYEE ID NUMBER:   222333111   FEDERAL WITHHOLDING:   SINGLE   001 ALLOWANCES 
  xxxx-xx-1111   STATE WITHHOLDING: SINGLE    001 ALLOWANCES 
HOME DEPT NO:   356500   STATE ITEMIZED:    000 ALLOWANCES 

 

The header of the earnings statement provides identifying information about the UCLA Payroll Services office. It also has a page number on it. You should be able to view and print all pages of your direct deposit earnings statement. The following information comes from the Employee Data Base (EDB) based on the information you provided to your department.

  • Employee ID Number:  Nine-digit number assigned by the Universal ID system.
  • Social Security Number:  The last four digits of your social security number is listed below your employee number.
  • Home Department Number:  Your home department number which is derived by the Personnel/ Payroll system. Each department has a unique identifying code.
  • Federal Withholding and Allowances:  Your federal withholding status and allowances as claimed on the UC W-4 form. 
  • State Withholding and Allowances:  Your state withholding status and allowances as claimed on the UC W-4 form.
  • State Itemized Allowances:  Additional state allowances as claimed on the UC W-4 form.
Federal and state tax allowances that indicate special withholding circumstances:
 
 999: If you are (1) a non resident of the U.S. living outside the country and exempt from income tax AND income tax reporting OR (2) you are on a tax treaty.
 998: You are exempt from income tax withholding because you claimed exemption on the W-4.
 997: You are living AND working outside the state of California and are therefore claiming exemption from California income taxes. If you are a resident of another state for tax purposes, you may be subject to Out of State Withholding. If you are subject to Out of State withholding you will have taxes reported and withheld for the state of residence.

 

ADDRESS SECTION

EARNINGS STATEMENT ADDRESS: 3565

SALLY SUREPAY
123 MURPHY HALL
141601

  • Earning Statement Address:   This is your campus address. This is the address to which UCLA Payroll Services mails the direct deposit advices.

BANK INFORMATION SECTION

NET EARNINGS OF $ 995.53 WILL BE AVAILABLE AS OF 5/01/07 AT UNIVERSITY CREDIT
  • Net Earnings - Your net pay for the current payday (as of the date on which it will be available through the bank).
  • Name of Bank - The name of your bank.

EARNINGS SECTION

    GROSS
EARNINGS 
FEDERAL
TAXABLE EARNINGS 
  CALIFORNIA STATE
TAXABLE EARNINGS 
  TOTAL
DEDUCTIONS 
  NET
EARNINGS  
CURRENT      $2,418.00     $1,709.21       $1,660.21      $1,422.47      $995.53  
YEAR TO DATE   $14,610.00     $10,010.22     $10,355.22              

 

Gross earnings are reduced by certain deductions. The reduced federal and state taxable earnings are used to calculate your federal and state income taxes.

PAY SECTION

PAY TYPE    TITLE    PAY RATE   TIME   GROSS   PERIOD END DATE 
 REGULAR   PROCESSOR     2418.00    1.0000%   2418.00           04/30/07
* TOTAL EARNINGS *                $2,418.00    
  • Pay Type - A list of each type of pay included in this payday, such as Regular, Overtime Straight, Overtime Premium, or Shift Differential. See Related Information on the right to find more information about the different pay type codes.

    Note: Overtime premium (time and a half) displays as two separate lines of pay. The first line displays as Overtime Straight and the second line displays Overtime Premium and is the additional half-time amount.
     
  • Title - Your title as translated from the title code in the EDB. This title is not necessarily your working title.
  • Pay Rate - Your pay rate for the type of pay.
  • Time - The percent or hours for which you are being paid for the type of pay.
  • Gross - The gross amount paid for each type of pay.
  • Period End Date - The end date for the pay period for the type of pay.
  • Total Earnings - The total gross for the payday.

DEDUCTIONS SECTION

DEDUCTIONS   COVERAGE  AMOUNT  TAX-SHELTERED  YEAR-TO-DATE 
               
DEPCARE   360.00   360.00      
TAX DEF BOND      75.00     75.00      
TAX DEF EQTY      75.00     75.00      
FIDELITY FLT      75.00     75.00   450.00  
DCP SAVINGS      29.36     29.36      
HEALTHNET  FAMILY   19.43     19.43      
MEDICARE      29.55       178.83  
OASDI    126.39       764.67  
TD-MLTI-ASST      75.00         75.00  
FEDERAL TAX    191.66       1,164.95  
CA STATE TAX      31.48        194.80  
PARKING-BLUE      49.00     49.00      
AD&D INSUR  $100,000     3.60          
UNIV CU    250.00          
CAL CASUALTY      32.00          
               
* TOTALS *    $1,422.47   $708.79       
  • Deductions - Lists the name of each deduction from your pay.
  • Coverage -  For each type of insurance, lists the coverage type or amount you selected.
  • Amount - The amount of each deduction from your pay.
  • Tax-Sheltered - The amount of each deduction that reduces the your taxable gross.
  • Year-To-Date - The year-to-date total of certain deductions such as Medicare, OASDI, Federal, and state income taxes.

LEAVE ACCRUAL SECTION

    SICK      VACATION       COMP
                 
BEGIN    120.77   178.72     .00  
ACCRUED       4.65      6.97     .00  
TAKEN        .00     16.00     .00  
                 
FINAL    125.43   169.70     .00  

 

The leave accrual section is located to the right of the Deductions sections. It contains leave information for sick, vacation and compensatory time that was available at the time the direct deposit earnings statement was printed.  The beginning balance, amount accrued, amount taken, and final balance are shown for each leave type, if applicable.

Keep in mind that all University employees are not entitled to accrue leave. Questions regarding leave accrual eligibility should be directed to your departmental payroll processor or the appropriate Human Resources office. Leave balances shown on the direct deposit statement may not be current; they depend upon when the department reports the leave usage.

UNIVERSITY CONTRIBUTIONS SECTION

UC CONTRIBUTIONS         
         
OPTICAL CONT    FAMILY    10.01
HEALTHNET-CO    FAMILY    362.00
DELT-DENT-CN    FAMILY    82.04
         
* TOTALS        $454.05
  • UC Contributions -  Lists the name of each contribution the University made on your behalf.
  • Coverage - For health and welfare plans, the coverage type that you selected will be listed, such as family coverage.
  • Amount - The amount of each contribution the University made on your behalf.

Back to Top 

UCLA Payroll Services: Customer Service
Phone: (310) 794-8736 | Fax: (310) 794-8751
Address
10920 Wilshire Boulevard, Suite 620
Los Angeles, CA 90024
UCLA Mail Code 141648
  Office Hours
Monday – Friday 7:30 a.m. to 3 p.m.
Saturday Closed
Sunday Closed

Related Information